In a recent blog post, we explored just how much of an issue shadow IT has become. The numbers do not lie. Shadow IT has permeated everywhere. But is it truly a problem in need of a solution?

 

In this post, you can read about real-world issues many companies can expect from shadow IT. We also share some egregious shadow IT situations we’ve encountered.

 

 

Users flock to the newest cloud app, bypassing administrators and spreading shadow IT rapidly. How does it happen? What can you do about it? We’ll show you in this post.

First, let’s look at the effects of the SaaS stampede over the last few years.

 

“Dire” or “upheaval” may sound like alarmist words, but we’re experiencing a massive shift in IT budgets, spending, and oversight:

 

 

If you work in IT management at any level, you likely have this struggle: I want to be proactive,  but others would rather sit by until something bad happens. When it comes to SaaS sprawl, something bad has happened, you just can’t see it. In fact, not seeing it is the bad thing! That realization should jump-start you getting in front of this before something worse happens.

 

So how did we get here?

 

Continuing with our theme, Google Drive contains fewer advanced features than Microsoft’s products. However, most people would not need those features. Sharepoint exemplifies this scenario perfectly.

 

This review will differ from Part 1 and Part 2, for a couple reasons:

 

  • Cloud storage comes with more security concerns than the other products we have discussed. We cover that.

 

  • These product’s respective histories help us understand their functions, so we explore their origins briefly.

 

TL;DR G Drive is a personal file storage and sharing tool that’s been adding more enterprise features like Team Drive. Sharepoint is a much more complex tool built for organizations that can require a lot of management. G Drive currently has little in common with Sharepoint; instead, Google’s features completely overlap with OneDrive for Business.

 

Bonus helpful comparison table: See this nice table from UW-Madison that puts features side-by-side. Despite what UW’s table implies, Google Drive is HIPAA compliant.

A longtime Office user will view Google Docs as a cheap imitation of Office. At least at first.

 

In reality, Google products get the job done. You may need to search for how to do things in Docs, such as “how to adjust vertical alignment in a table.” But if you know how to do something in Office, there’s a good chance G Suite will do it too.

 

TL;DR Like you may have read in Part 1, I keep Office installed but now very rarely use it. That’s because the things Office does better are not deal-breakers for most tasks. I think the main exception is Excel, because Sheets does not have the same breadth of functions or processing power.

 

Note: Stay tuned for Part 3, where we’ll cover Google Drive vs. OneDrive and Sharepoint, as well as my final thoughts.