In my time running a 15-person team at a security-focused company, I appreciated that my IT team recognized our need to make SaaS purchases. However, they also provided clear guidance, expecting us to handle private data appropriately and at least conduct some basic security evaluations (while putting in writing what was expected).
That’s only fair. If we wanted the right to have independence in our purchases, we had to meet some basic security responsibilities:
- Understand what “private” data is.
- Follow data privacy rules.
- Make sure to remove access for employees who leave.
As we repeatedly see, security cannot be the sole responsibility of one team. The fact that so many breaches result from human negligence or error, not technical or system failures, illustrates that point.
Expecting people to take responsibility requires trust. What if you could trust, but verify?
Alpin enables you to oversee SaaS security while continuing to empower department heads. Here’s how:
- Leverage SaaS visibility to justify SaaS management investment.
- Conduct regular audits or planned meetings with department heads.
- Take control over bad permissions, sketchy apps, and data leakage.
Elevate IT budget and perceived importance in one easy step – SaaS discovery
I’m assuming that you may be interested in SaaS management, but convincing stakeholders at your company always requires some effort.
Tell me if this pitch would work at your company: “We see security issues and cost overruns in nearly every department due to their independent SaaS purchases. This new tool can pay for itself and help prevent these issues.”
Take it from us, it’s very common to find way more SaaS than anyone expected, serious security vulnerabilities, and cost overruns. My favorite example was the company that continued to pay for a Salesforce license for an employee 3 years gone.
Alpin can get you that kind of visibility through a free trial or audit report. Once the data can demonstrate the problem to others, it’s easier to prioritize SaaS management internally.
Allocating budget to impacted departments can also reduce purchasing friction or preserve your budget for other priorities. It makes sense – they’re already “managing” SaaS in their department but lack a tool to do so effectively.
Conduct audits or planned meetings with department heads
Of course, the security team may need to go beyond simply reminding users of guidelines, and need to confirm that they are actually being followed.
Depending on the culture of your org, that may play better with random audits or planned meetings. The goal would be to confirm, and report on, adherence to SaaS security standards and guidelines.
These meetings may reveal new types of vulnerabilities, newly-spreading SaaS apps, and other details. With the right information provided by Alpin, security teams can prepare for or react to new security issues faster.
Take control over bad permissions, sketchy apps, and data leakage
Some people do not follow guidelines. All it takes is one bad apple.
Additionally, some apps or permissions could represent greater risk than you find acceptable.
Consider some of the tools at your disposal with Alpin:
Blacklisting – if you use G Suite, permanently block an app of your choosing with one click.
Data leakage discovery – Alpin scans data of your choosing: email headers, email contents, and/or cloud storage file & folder names. You review for files or emails that appear to have sensitive information shared with third parties.
Vendor compliance database and breach notifications – there are over 40,000 SaaS apps. Save yourself some time checking their GDPR, SOC, or ISO compliance with Alpin’s compliance database. Get an email alert notification from Alpin for any new breach where you have at least one affected user.
Monitor user activity – In the event of a security breach, you may find that looking at a custom-built dashboard showing SaaS user activity saves time over digging through firewall logs or DNS records.
If you’re looking to get more serious about SaaS security management and coordination to lead your IT department into its next stage, we have even more features to show you. Contact us for a demo or start a 14-day trial. You’ll see how Alpin can work for you. Get started by emailing firstname.lastname@example.org.