SaaS purchasing has been highly distributed in organizations, resulting in wide-spread shadow SaaS.
But that’s changing.
Any IT vendor manager who wishes to centralize SaaS management or oversight will stand out by capturing benefits for other teams and departments.
Why is that? Shadow SaaS puts much at risk: cost overruns, breaches, data loss, audts, etc. Managing SaaS opens up new ways to contribute to IT executive priorities and connect with other parts of IT, such as:
- Discovering shadow SaaS on a large scale, creating a central place with significant amounts of cost, security, and compliance information.
- Revealing key information on user activity to understand how vendors are really being used, and what employees feel about their products.
- Automating contract, renewal, and payment tracking.
Discover saas on a large scale to centralize insightful information
Security and innovation regularly top CIO priorities. A resourceful SaaS vendor manager may find they’re in a position to help drive those goals:
Introduce powerful security notifications – Vendor breaches cause security teams to scramble to pore over firewall logs or DNS records to see if an employee was a user of the breached product. Help those teams in a big way by getting notified from Alpin’s SaaS management platform about breaches in any of over 40,000 vendors. In seconds, you can tell Security which users have affected accounts.
“Magically” know which new software to prioritize – Tracking vendors that are new or spreading can put IT ahead of trends. Report on these trends to justify which software products make the most sense to centralize and manage through an enterprise agreement.
Report on other important company-wide statistics – In Alpin, users can also report on topics like SaaS spend per employee, apps or users with the riskiest data access permissions, and what percentage of SaaS vendors hold compliance certifications. Custom tagging makes grouping and custom analysis easy.
Use information on user activity to know more than surveys reveal
Survey data has one problem: self-reported data is notoriously inaccurate. Actual user activity can help verify and augment survey and satisfaction data.
Do all users who say they use the software weekly or daily actually do so? Find out; it may help change some decisions or result in reduced costs through license optimization.
This combined data set can improve vendor negotiations. Leverage that data to bring more information than the vendor to the bargaining table.
Automate contract, renewal, and payment tracking
After discovering SaaS, Alpin can help automate ongoing tracking. New invoices or payments received can automatically get assigned to the appropriate vendor in Alpin. Vendor contracts can be used for an ongoing renewal calendar, helping you always know what’s coming up — no more surprise renewals of unwanted subscriptions.
If you’re looking to get more serious about SaaS vendor management, we have even more features to show you. Contact us for a demo or start a 14-day trial. You’ll see how Alpin can work for you. Get started by emailing email@example.com.