how to Tag

It’s a question more people at more companies are asking – what’s actually happening inside our cloud?


Intentionally or not, many IT departments have allowed “distributed software purchasing decisions.” Employees have signed up for, purchased, and expensed software independently. (And of course, a lot of SaaS subscriptions aren’t even paid.) As a result, SaaS has grown rapidly and is expected to continue growing in 2019. However, many IT leaders now wonder if some “collaborative oversight”* may be necessary to ensure security, compliance, and reasonable costs.



This guide will walk you through the necessary steps for managing all SaaS accounts or subscriptions. If you’re looking to garner support internally for such a project, check out our guide a Shadow IT cleanup initiative.


While you can attempt to follow the steps below manually using our free spreadsheet template, this guide assumes you would rather avoid mind-numbing, time-wasting manual efforts, and instead want to automate managing these SaaS accounts. To that end, we describe the process using Alpin – it’s what we built Alpin for!


* Most of our customers want to preserve their company’s distributed decision-making for using and purchasing cloud software, augmented with oversight in a central dashboard. And, Alpin opens up new methods of control or management. For instance, G Suite administrators can blacklist applications or revoke user access tokens directly in Alpin, after being shown the offending apps and affected users.